SMUD CSC building

Tips for doing business with SMUD

Registering

  • Log in to our solicitation portal at smud.org/VendorPortal. Select all applicable categories to describe your business.
  • Register as a Supplier Education and Economic Development (SEED) vendor. Then select the "SEED Certification" option, located at the end of the vendor portal application, to verify if your business qualifies to receive SEED small business contracting incentives.
  • For assistance, contact SEED.mgr@smud.org.

Bidding

  • Identify your procurement contact at smud.org/ProcurementContacts.
  • Email SEED.mgr@smud.org to verify if your business qualifies for SEED contract incentives.
  • Submit exactly what’s requested and avoid blank answers.
  • Be concise in your response, using the provided template only. Avoid using “see attachment” or including sales pamphlets as a response.
  • Even if you’ve already done business with us, respond to the questions as if answering for the first time. Our staff reviewing your bid or proposal may not be familiar with your past work.
  • Provide thorough references when requested.
  • Ensure all requested forms are signed.

Learn more at smud.org/SEED

Pricing

  • Verify that your pricing strategy calculations are correct.
  • For material bids, the final price should include Freight On Board (FOB).
  • For construction bids, the final price should include all taxes.
  • Check smud.org/VendorPortal for any addendums. Be sure to sign and submit each.

Sub-contracting

  • Attend pre-bid meetings and network with prime contractors. Some meetings may be mandatory.
  • Request a list of potential bidders from your procurement contact overseeing the solicitation.
  • Stay connected with the prime contractors you’re working with and ensure you have a clear understanding of the scope of work.
  • Address any compliance concerns with your procurement contact.

Post award

  • Work closely with your procurement contact to complete the onboarding process, ensuring timely and accurate payment.
  • Request a debrief from your procurement contact to receive feedback on your proposal from supply chain.